Project Administration Officer – Construction

Job Title: Project Administration Officer – Construction
NOC: 13100 – Administrative Officers
Employer: Ellmar Construction Inc.
Business Address: 33 Froese Crescent, Headingley, MB R4H 0E6
Work Location: Head Office, with project/site visits as required

 Remote work is not available for this position

Terms of Employment: Permanent, Full-time
Hours: 40 hours per week
Wage: $28.85 per hour
Overtime: In accordance with applicable Manitoba employment standards
Vacation: 10 days paid vacation or 4% vacation pay
Vacancies: 1
Anticipated Start Date: As soon as possible
Language of Work: English

About the Position

Ellmar Construction Inc. is seeking a highly organized and detail-oriented Project Administration Officer – Construction to coordinate administrative procedures, maintain project records and provide administrative support for civil construction projects

Education:

Completion of secondary school is required. College diploma or university education in business administration, office administration, project management, or a related field is an asset.

Experience:

1 year to less than 2 years of related administrative, project administration, office administration or project-coordination experience is required. Experience in a construction or project-based environment is an asset.

Main Duties:

·         Review, evaluate and implement administrative procedures and recommend improvements to project administration and document-control processes.

·         Establish administrative work priorities and ensure procedures are followed and project-documentation deadlines are met.

·         Assist with project budget administration and maintain budgetary and cost-control records.

·         Maintain project cost-tracking spreadsheets, purchase-orders, invoices and related documentation.

·         Maintain project records and logs, including purchase orders, RFIs, submittals, change documentation, drawings, correspondence and action items.

·         Assemble project information and prepare reports, spreadsheets, correspondence and administrative summaries for management.

·         Coordinate project meetings, prepare meeting minutes, maintain action-item records and follow up on administrative deadlines.

·         Maintain and update project schedules, administrative calendars and document-control tracking systems as directed by management.

·         Coordinate administrative information and documentation between management, accounting, project personnel, consultants, suppliers and subcontractors.

·         Maintain electronic and paper filing systems.

·         Manage office and shop inventories and order office supplies as required.

Skills and Requirements

•         Strong organizational and time-management

•         Strong numerical and administrative skills

•         Ability to manage multiple projects, priorities and deadlines

•         Proficiency in Microsoft Office Suite, with experience using spreadsheets, electronic filing systems, and database management.

•         Strong written and verbal communication in English

•         Assets: Bluebeam Revu, QuickBooks Online or similar software; experience with purchase orders, invoices, cost tracking and document control

•         Excellent attention to detail

•         Ability to work independently

Employee Benefits:

• Dental plan

• Health care plan

• Vision care benefits

• Registered Retirement Savings Plan (RRSP)

• Deferred Profit-Sharing Plan (DPSP)

How to Apply:

Please email your resume and cover letter to info@ellmar.ca, quoting “Project Administration Officer – Construction” in the subject line.

Employment Equity and Inclusive Recruitment:

Ellmar Construction Inc. is committed to fair and inclusive hiring practices. We welcome applications from all qualified individuals and particularly encourage youth and Indigenous peoples to apply. All applications will be considered fairly based on the qualifications and requirements of the position.